Effective May 1, 2008, a Record of Site Condition form and declaration, pursuant to section
4(3)(h) of the Release Reporting Regulation,
are required by the Director as a regulatory reporting requirement for all Phase 2 environmental site assessment
(ESA), remediation and risk management projects
submitted to the Department. This includes reports conducted on approved facilities, upstream oil and gas
sites, petroleum storage tank sites, other commercial
and industrial facilities and any other locations. The Record of Site Condition must be completed
by a licensed operator or its authorized representative,
such as the environmental consultant who conducts the ESA or remediation.
The Record of Site Condition form is designed to track environmental characteristics of
a contaminated or potentially contaminated site. It allows
site information to be updated as additional Phase 2 ESA and remediation work is completed. The Record
of Site Condition form must be completed, signed
and submitted with each of the following documents:
- Phase 2 ESA report for the initial intrusive site investigation to screen for contaminants
- Phase 2 ESA report for delineation of spills and releases to determine the horizontal and vertical extent
of the contamination
- Remediation report describing how the contaminated area was remediated
- Confirmatory data report indicating that remediation meets Alberta Tier 1 Soil and Groundwater
Remediation Guidelines as amended, or Alberta Tier 2 Soil and Groundwater Remediation Guidelines as amended
- Risk management plan or exposure control plan to monitor soil and/or groundwater.
2009 Record of Site Condition
On April 6, 2009, the department released a new version of the Record of Site Condition form. The
2009 version is required for any new information being submitted
to the Department and for any reports submitted between May 1, 2008 and April 6, 2009 without a Record
of Site Condition form. Information on the Record of Site Condition form can be
located under the following web-links:
For petroleum storage tank sites and approved facilities, where specified, a professional must sign all
reports that are submitted in support of the information provided in the Record of Site Condition form.
For upstream oil and gas sites, a professional must sign off all Phase 2 ESA and remediation work that
was completed after January 1, 2008 and submitted with the Record of Site Condition form. Information
on who is eligible to sign the reports is described on Professional Sign Off for Upstream Oil and Gas
Reclamation Certificate Work and Management of Contaminated Petroleum Storage Tank Sites for upstream
oil and gas sites and petroleum storage tank sites respectively.
The department has developed a fact sheet "Professional Declaration
Requirements Reclamation Certificates" describing the professional declaration and sign-off requirements
and responsibilities for ESA, remediation and reclamation work in support of a reclamation certificate
This form is not intended for environmental impact assessments (EIA) that may be required as part of environmental impact assessment under Part 2 of the Environmental
Protection and Enhancement Act.
Environmental Site Assessment Repository
Record of Site Condition forms and associated ESA reports that have been received by the Department are available on the Environmental Site Assessment
Repository web site.
The Record of Site Condition form is a public record that is disclosed in accordance with s. 35 of the
Environmental Protection and Enhancement Act, Disclosure of Information Regulation, and Ministerial
Order 23/2004. Reasonable efforts have been made to minimize collection of personal information
Personal information on the form is collected under the authority of section 12(c) and other provisions
of the Environmental Protection and Enhancement Act and is in compliance with sections 33(a) and 33(c)
of the Freedom of Information and Protection of Privacy Act (FOIP). Personal information collected on
this form will be used by the Department for the purposes of administering its programs.
The following can be reached toll free by dialing 310-0000 and then dialing the number shown below:
Air, Land and Waste Policy Branch, Policy Division
Alberta Environment and Parks
10th Floor, 9820-106 Street
Edmonton, Alberta T5K 2J6
Updated: Aug 14, 2015